Finance teams
Know every balance before parents ask.
Track term fees, receipts and arrears alongside cashbook entries, expenses, staff advances and cash and bank balances.
Built for Kenyan school leadership teams
Kenyan school management system for busy campuses.
Bring fees, finance, academics, staff attendance, boarding and family portals together. Give teachers a head start with the ShuleStack Exam Library.
CBC and 8-4-4 ready
Term 1-3 fee workflows
KES billing and school references
Admin, staff, parent, and student portals
Illustrative school dashboard
Nairobi West Academy
Collected
KES 2.8M
74% of term target
Attendance
94%
Today across 18 classes
Parent updates
312
Queued for text/email
Grade 6 Blue
32 present, 2 absent
Form 2 East
Teacher review pending
Library
Parent notices prepared
One workspace
Academics, finance, staff, boarding, books, inventory and portals
Role-based access
Owners, admins, teachers, accountants, parents, students
Local fit
Term fee structures, KES, CBC, 8-4-4, academic levels and streams
Desktop ready
Windows installer with secure browser session handoff
Exam Library
Your next assessment starts here.
Find exam papers by curriculum, level, subject and term. Preview a paper, then choose a print-ready PDF, editable Word file or marking scheme where available.
Personal access works without a school membership. School plans cover eligible teachers. Exam Library billing is separate from the school-management subscription.
From finding a paper to preparing a lesson
- 01
Find your subject
Filter by curriculum, level, subject, term, exam type and file format.
- 02
Check the content
Open paper details and available previews according to your access plan.
- 03
Make it classroom-ready
Download available papers and schemes, with editable Word sources when supplied.
Staff Time & Attendance
A clearer record of the working day.
Give school leaders and HR attendance managers a workspace for staff timecards, shifts, lateness, worked hours and attendance exceptions.
Discuss staff attendanceFingerprint attendance requires a compatible terminal or USB scanner and the ShuleStack PC connector. Confirm device support and setup during your rollout.
- Daily visibility
- Review present, late, absent, on-leave, off-duty and missing-clock-out records.
- Shift planning
- Define working times, grace periods and break rules.
- Reviewed corrections
- Resolve missed punches through correction requests and approvals.
- Reports & device health
- Export attendance reports and review PC connector synchronization status.
Where do staff add their fingerprints?
Enrollment and matching belong on the PC app or biometric terminal. The web dashboard receives clock events and displays attendance records; it does not capture fingerprints. Staff clock in at the device, while authorized managers review the records online.
Explore the platform
Every part of the school, connected.
From admissions to year-end decisions, find the tools your team needs for teaching, administration and daily campus life.
01
Teaching & academics
Plan the term, prepare assessments and follow every learner’s progress.
- Classes & subjects
- Academic levels, streams, subjects, teacher assignments and class rosters.
- Results & grading
- Exams, marks entry, grading models and student subject performance.
- Lesson & exam timetables
- Class and stream schedules, exam planning and teachers’ weekly views.
- Exam Library
- Searchable exam papers, previews, PDFs, editable Word files and marking schemes where available.
- Academic year rollover
- Review promotion, repetition, completion and transfer decisions for new-year enrollments.
02
Students & staff
Keep people, responsibilities and daily attendance connected.
- Admissions & student records
- Student profiles, enrollment details, classes, streams and guardian relationships.
- Guardians
- Parent and guardian contacts connected to the learners in their care.
- Student attendance
- Daily class registers, attendance statuses, notes and trends.
- Staff & assignments
- Staff profiles, school roles, class responsibilities and subject assignments.
- Staff Time & Attendance
- Timecards, shifts, lateness, worked time, corrections and reports, with PC-connected device integration.
03
Fees & school finance
Follow money coming in, going out and still owed.
- Fees & payments
- Term fee structures, charges, balances, payments, receipts, references and arrears.
- Cashbook & accounts
- Income, expenses, transfers and visibility into cash and bank balances.
- Staff advances
- Issued advances, retirement entries and outstanding amounts.
- Invoices & bills
- Supplier and customer invoices alongside fee collection and purchasing context.
- Finance exports
- Export fee and payment records for school reporting and follow-up.
04
Campus operations
Bring boarding, books and school supplies into the same workspace.
- Boarding
- Dormitories, cubes, capacity, student allocations, transfers and releases.
- School book library
- Book records, borrowing, returns and overdue tracking, separate from Exam Library.
- Campus security
- Student gate movements, campus presence, visitor records, incidents and school gate setup.
- Store & inventory
- Stock records, suppliers and goods received for school purchasing and stores.
05
Communication & portals
Give each school community member a relevant view and a clear way to stay informed.
- SMS & email
- Parent updates, fee reminders, attendance messages and school announcements. Currently under maintenance.
- Admin & staff portals
- School dashboards and focused teacher views for assigned classes, subjects and weekly schedules.
- Parent & student portals
- Role-appropriate access to balances, attendance, results and academic updates.
- Personal Exam Library access
- An independent account for exam resources, with personal and school subscription options.
06
Setup, access & oversight
Set up the school and control how people access its records.
- School setup & settings
- Onboarding, school profiles, academic years, terms and subscription management.
- Roles & permissions
- Controlled access for school teams, including delegated HR attendance managers.
- Account & security
- Profiles, sign-in and account security workflows for school users.
- Web & Windows
- Browser access and a dedicated Windows workspace with secure browser sign-in handoff.
- Platform administration
- Operator tools for schools, subscriptions, billing, support, contact requests, announcements, audit logs, system health and exam publishing.
Plan your rollout around the modules your school needs. Exam Library is billed separately; fingerprint attendance requires a compatible device and PC connector. Platform administration is reserved for platform operators.
Discuss your school setupExplore school solutions
Start with the work that matters most to your school.
These focused pages help school owners, principals, bursars, and academic heads compare the parts of the system that matter most to them.
School Management System (SMS) Kenya
School Management System (SMS) Kenya
ShuleStack is a School Management System (SMS) in Kenya for fees, attendance, results, school communication, staff workflows, and school portals.
Student Information System (SIS) Kenya
Student Information System (SIS) Kenya
ShuleStack is a Student Information System (SIS) for Kenyan schools, covering student records, guardians, attendance, classes, results, portals, and progress visibility.
school fees management software Kenya
School Fees Management Software Kenya
Manage Kenyan school fees with ShuleStack: fee structures, payments, arrears, receipts, balances, and parent follow-up workflows.
school communication system Kenya
School Communication System Kenya
Use ShuleStack for school communication in Kenya, including parent notices, fee reminders, attendance updates, and academic communication.
Built around school roles
Every office gets the view it needs, without exposing what it should not.
ShuleStack connects the people who run the school day while keeping access clear, structured, and role-aware.
Academic offices
Keep classes, exams, results, and timetables aligned.
Manage subjects, streams, grading, teacher assignments, lesson and exam timetables, results and academic year rollover.
Teachers
Capture daily work without fighting the system.
Take student attendance, view assigned subjects and weekly schedules, submit results, and find assessment resources in Exam Library.
Parents and learners
Give families one clear place to check progress.
Parents and students can see the records that matter to them, including balances, attendance, and academic updates.
From setup to daily operations
Get the school organized first, then let each department work from the same truth.
The best school systems do not just store data. They make the next action obvious for administrators, accountants, teachers, librarians, storekeepers, parents, and students.
- 1
Create the school profile and complete onboarding
Capture the school's basic details, sections, streams, student count, and setup preferences.
- 2
Set up classes, streams, staff roles, subjects, and academic terms
Prepare the operational structure before staff begin using live records.
- 3
Invite staff, parents, and students into the right portal
Give every role a focused login path with the right school context.
- 4
Run the term from one dashboard across web and Windows
Use ShuleStack in the browser or install the desktop workspace for school offices.
Web plus Windows
Keep the browser for access and the Windows app for focused school office work.
ShuleStack supports browser login and a Windows desktop workspace, so the office can launch the school system quickly while staying connected to cloud data.
Secure handoff
Sign in through the browser, then open the desktop app with the prepared school session.
School data in one place
The desktop workspace and web portals point to the same school records.
Office-friendly workflow
Admins and finance teams can keep ShuleStack separate from everyday browser tabs.
Pilot friendly
Start with a controlled pilot, then expand across the school.
A good rollout should prove the value before the whole school depends on it. Start with the core records, fee structure, attendance, and a small group of users.
Setup review
Confirm classes, streams, sections, user roles, and the school calendar.
Finance workflow
Model academic terms, balances, arrears, receipts, and payment references.
Academic workflow
Set subjects, grading model, teacher assignments, exams, and results entry.
Portal rollout
Invite staff first, then activate parent and student access when records are ready.
Book a school demo
Show us how your school runs. We will show you where ShuleStack fits.
Share a few details and we will prepare a walkthrough around your current fee, academic, attendance, and parent communication workflows.
Recommended for owners, principals, bursars, and academic heads.
Bring current student count, class structure, and fee workflow questions.
Tell us what your school needs.
Use our contact form to share your school details and preferred topics. Our team will review your request and contact you to arrange a demo.
Book a school demoQuestions schools ask
FAQ
What does ShuleStack cover?+
The platform covers admissions, guardians, staff and assignments, student and staff attendance, fees, finance, results, timetables, academic year rollover, boarding, campus security, book lending, inventory, communication workflows, portals and school administration. Exam Library offers assessment resources. Confirm module availability and integration requirements when planning your rollout.
Is Exam Library the same as the school book library?+
No. The school book library manages books, loans, returns and overdue records. Exam Library provides exam papers, previews, PDFs, editable Word files and marking schemes where supplied and allowed by your access plan.
Can I use Exam Library without registering a school?+
Yes. You can create a personal Exam Library account without a school membership. Personal and school plans are available, and Exam Library billing is independent of the core school-management subscription.
Do staff enroll fingerprints on the website?+
No. Fingerprint enrollment and matching belong on a compatible biometric terminal or the ShuleStack PC application with a supported USB scanner. The web dashboard manages records, shifts, corrections and reports. Device support, the PC connector and API integration must be confirmed during setup.
Who can see staff attendance records?+
School owners, administrators and staff explicitly granted HR attendance manager access can use the management dashboard. Ordinary staff clock in and out at the attendance device and do not receive access to other employees records.
Is SMS and email communication currently available?+
The communications module is currently under maintenance while delivery updates are completed. Confirm availability with the team when planning your rollout.
Is ShuleStack built for Kenyan schools?+
Yes. The workflows use Kenyan term structures, KES amounts, CBC and 8-4-4 academic language, and school-level billing references.
Can parents and students log in?+
Yes. ShuleStack has separate admin, staff, parent, and student login flows so every person only sees what belongs to their role.
Does the school need the Windows app?+
The web app handles the core workflow, while the Windows app gives school offices a focused desktop workspace with secure browser sign-in handoff.
Can we start with a pilot?+
Yes. A pilot lets the school validate setup, fee structures, attendance, results, and parent visibility before wider rollout.